Contract template
Supplier Agreement Template
Create, customize, and e-sign a supplier agreement in minutes. Free template, automated with Google Docs.
Trusted by teams at
What is a supplier agreement?
A supplier agreement is a contract between a business and a supplier for the ongoing supply of goods or materials. It sets the price, quality standards, order and delivery process, payment terms, and how long the arrangement lasts, so both sides can rely on a steady, predictable supply.
Use a supplier agreement when you depend on a supplier for stock, components, or materials and want firm terms rather than ad hoc orders. It is the master contract that sits behind the individual purchase orders you place over time.
A strong supplier agreement covers the goods supplied, pricing and any volume discounts, lead times and delivery, quality and inspection, payment terms, liability, and the term and termination of the relationship.
This free template gives you clear, editable terms you can adapt in minutes. Personalise the parties and scope, generate each copy automatically with Portant and Google Docs, and send it out for e-signing. Use the supplier agreement template to get started.
How to automate your contracts
Step 1
Open Sheet
Select the Google Sheet you want to use as the data source for your contracts. Portant connects directly to your spreadsheet to pull in the data it needs.
Step 2
Connect Template
Connect your Google Docs, Slides, or Sheets contract template. Portant will link it to your spreadsheet data source so it knows which fields to merge.
Step 3
Customize
Customize your contract with merge tags like {{Party Name}}, {{Terms}}, and {{Effective Date}}. Format it with your branding, colours, and layout.
Step 4
Create
Create contracts automatically when new rows are added to your sheet, or generate them manually in batches. Send via email or save to Google Drive.
How to automate your contracts with a template
How it works
Step 1
Step 1: Open a Google Sheet
Open a Google Sheet with your contract data. Include party names, terms, effective dates, and any other fields you need to merge into your contracts.
Step 2
Step 2: Connect your contract template
Open the Portant add-on and connect your Google Docs contract template. Portant scans for merge tags and maps them to your spreadsheet columns.
Step 3
Step 3: Customize your output
Set up your delivery method. Email contracts to signers, save as PDFs in Google Drive, or request eSignatures directly through Portant. Use merge tags in emails too.
Step 4
Step 4: Automate your contracts
Turn on auto-create to generate contracts for every new row. Process rows in batches or schedule the workflow to run at set times.
Benefits
Eliminate unnecessary manual work
Stop spending hours copying and pasting data from spreadsheets into documents. Portant automates the entire process, pulling data directly from your source and generating completed documents in seconds. Focus on the work that matters, not repetitive formatting tasks.
Make your documents more accurate
Manual document creation leads to errors, from wrong names to outdated figures. Portant maps data fields directly to your template, eliminating typos and ensuring every document is accurate and consistent. Your team sends fewer corrections and your clients get the right information every time.
Built into Google Workspace
Portant works natively with Google Docs, Sheets, Slides, and Gmail. There is no new interface to learn, no data to export, and no switching between tools. Your team stays in the apps they already use while Portant handles the document generation in the background.
What teams say about Portant
“Portant has been a game-changer for Clipboard! It's saved our sales team countless hours every week by generating order forms, proposals and contracts with info from HubSpot automatically filled in.”
“This product is a gamechanger for all of those painful manual document merges. Love what you and the team have built!”
“This software brilliantly takes over the tedious process of creating and sending invoices. This not only saves time but massively reduces errors of data entry.”
“Love this product. Have been using it for over a year and the integration to Google Workspace is awesome. Lots of credit for listening to your users!”
“Truly a gamechanger! Portant streamlines these tasks and allows me to focus on the things that require my attention and problem-solving!”
“Portant has been a game-changer for Clipboard! It's saved our sales team countless hours every week by generating order forms, proposals and contracts with info from HubSpot automatically filled in.”
“This product is a gamechanger for all of those painful manual document merges. Love what you and the team have built!”
“This software brilliantly takes over the tedious process of creating and sending invoices. This not only saves time but massively reduces errors of data entry.”
“Love this product. Have been using it for over a year and the integration to Google Workspace is awesome. Lots of credit for listening to your users!”
“Truly a gamechanger! Portant streamlines these tasks and allows me to focus on the things that require my attention and problem-solving!”
Frequently asked questions
A supplier agreement is a contract that governs the ongoing supply of goods or materials from a supplier to a business. It locks in pricing, quality, delivery, and payment terms so both parties have certainty over a continuing relationship.
The terms overlap and are often interchangeable. A supplier agreement usually describes the ongoing supply of physical goods, while a vendor agreement can cover goods or services and is common for service or one-off engagements. Choose the term that matches your deal.
A supplier agreement is the master contract for the whole relationship, and a purchase order is a specific order placed under it. You typically sign one supplier agreement and then raise purchase orders against it for each delivery.
A supplier agreement should cover the goods supplied, pricing and discounts, lead times and delivery, quality and inspection rights, payment terms, liability and warranties, confidentiality, and term and termination. Clear quality and delivery terms prevent most disputes.
Set out whether prices are fixed for the term, reviewed at intervals, or tied to an index, and require advance notice of any change. Spelling this out avoids surprise increases and gives you time to plan or renegotiate.
Yes, it is free to edit, and Portant can fill it from data, export it as a PDF or Word document, and send it for e-signature. It is a starting point rather than legal advice, so have a lawyer review significant agreements.
Explore related templates
Vendor Agreement Template
Create, customize, and e-sign a vendor agreement in minutes. Free template, automated with Google Docs.
View template Contract templateService Contract Template
Copy our Service Contract Template, and automate your contract process.
View template Contract templateCommercial Contract Template
Copy our commercial contract template to simplify invoices, manage payment terms, and ensure business obligations are met.
View template Contract templateBusiness Contract Template
Simplify your contract process with our contract template for business agreements. Customize with ease and save time.
View template Contract templateVendor NDA Template
Automatically create vendor ndas with this NDA template.
View template