Contract template
Vendor Agreement Template
Create, customize, and e-sign a vendor agreement in minutes. Free template, automated with Google Docs.
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What is a vendor agreement?
A vendor agreement is a contract between a business and a vendor that supplies it with goods or services. It sets out what is being supplied, the price, delivery or service levels, payment terms, and each side's responsibilities, so both parties know exactly what to expect.
Use a vendor agreement whenever you bring on a supplier for anything ongoing or significant: stock, software, equipment, events, or professional services. It turns a loose arrangement into clear, enforceable terms.
A strong vendor agreement covers the scope of goods or services, pricing and payment terms, delivery and timelines, quality standards, liability and insurance, confidentiality, and the length and termination of the agreement.
This free template gives you clear, editable terms you can adapt in minutes. Personalise the parties and scope, generate each copy automatically with Portant and Google Docs, and send it out for e-signing. Use the vendor agreement template to get started.
How to automate your contracts
Step 1
Open Sheet
Select the Google Sheet you want to use as the data source for your contracts. Portant connects directly to your spreadsheet to pull in the data it needs.
Step 2
Connect Template
Connect your Google Docs, Slides, or Sheets contract template. Portant will link it to your spreadsheet data source so it knows which fields to merge.
Step 3
Customize
Customize your contract with merge tags like {{Party Name}}, {{Terms}}, and {{Effective Date}}. Format it with your branding, colours, and layout.
Step 4
Create
Create contracts automatically when new rows are added to your sheet, or generate them manually in batches. Send via email or save to Google Drive.
How to automate your contracts with a template
How it works
Step 1
Step 1: Open a Google Sheet
Open a Google Sheet with your contract data. Include party names, terms, effective dates, and any other fields you need to merge into your contracts.
Step 2
Step 2: Connect your contract template
Open the Portant add-on and connect your Google Docs contract template. Portant scans for merge tags and maps them to your spreadsheet columns.
Step 3
Step 3: Customize your output
Set up your delivery method. Email contracts to signers, save as PDFs in Google Drive, or request eSignatures directly through Portant. Use merge tags in emails too.
Step 4
Step 4: Automate your contracts
Turn on auto-create to generate contracts for every new row. Process rows in batches or schedule the workflow to run at set times.
Benefits
Eliminate unnecessary manual work
Stop spending hours copying and pasting data from spreadsheets into documents. Portant automates the entire process, pulling data directly from your source and generating completed documents in seconds. Focus on the work that matters, not repetitive formatting tasks.
Make your documents more accurate
Manual document creation leads to errors, from wrong names to outdated figures. Portant maps data fields directly to your template, eliminating typos and ensuring every document is accurate and consistent. Your team sends fewer corrections and your clients get the right information every time.
Built into Google Workspace
Portant works natively with Google Docs, Sheets, Slides, and Gmail. There is no new interface to learn, no data to export, and no switching between tools. Your team stays in the apps they already use while Portant handles the document generation in the background.
What teams say about Portant
“Portant has been a game-changer for Clipboard! It's saved our sales team countless hours every week by generating order forms, proposals and contracts with info from HubSpot automatically filled in.”
“This product is a gamechanger for all of those painful manual document merges. Love what you and the team have built!”
“This software brilliantly takes over the tedious process of creating and sending invoices. This not only saves time but massively reduces errors of data entry.”
“Love this product. Have been using it for over a year and the integration to Google Workspace is awesome. Lots of credit for listening to your users!”
“Truly a gamechanger! Portant streamlines these tasks and allows me to focus on the things that require my attention and problem-solving!”
“Portant has been a game-changer for Clipboard! It's saved our sales team countless hours every week by generating order forms, proposals and contracts with info from HubSpot automatically filled in.”
“This product is a gamechanger for all of those painful manual document merges. Love what you and the team have built!”
“This software brilliantly takes over the tedious process of creating and sending invoices. This not only saves time but massively reduces errors of data entry.”
“Love this product. Have been using it for over a year and the integration to Google Workspace is awesome. Lots of credit for listening to your users!”
“Truly a gamechanger! Portant streamlines these tasks and allows me to focus on the things that require my attention and problem-solving!”
Frequently asked questions
A vendor agreement is a contract that defines the terms under which a vendor supplies goods or services to a business, including scope, pricing, delivery, payment, and responsibilities. It protects both sides by making expectations explicit.
They overlap heavily and the terms are often used interchangeably. In practice a supplier agreement tends to describe an ongoing supply of goods, while a vendor agreement can cover goods or services and is common for one-off or service engagements. Use whichever term fits your relationship.
A vendor agreement should cover the goods or services supplied, pricing and payment terms, delivery schedules, quality standards, liability and insurance, confidentiality, and the term and termination rights. Clear service levels prevent most disputes.
A vendor agreement is the master contract that governs the whole relationship, while a purchase order is a specific order placed under it. Many businesses sign one vendor agreement and then issue purchase orders against it for each batch of goods.
Vendor agreements often run for one to three years with renewal options, but you can set any term that fits. Include clear notice periods and termination rights so either side can exit cleanly if the relationship changes.
Yes, it is free to edit, and Portant can fill it from data, export it as a PDF or Word file, and send it for e-signature. It is a starting point rather than legal advice, so have a lawyer review high-value agreements.
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