Contract template
Employment Contract Template
Create, customize, and e-sign an employment contract in minutes. Free template, automated with Google Docs.
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What is an employment contract?
An employment contract is an agreement between an employer and an employee that sets out the terms of the job: the role and duties, start date, salary or wage, working hours, holiday and leave, confidentiality, and how either side can end the relationship. It gives both parties certainty and a record of what was agreed.
Use an employment contract whenever you hire a permanent or fixed-term employee. If you are engaging a self-employed worker instead, an independent contractor contract is the right document, because the legal obligations are different.
A good employment contract covers job title and responsibilities, start date and any probation period, pay and benefits, working hours, holiday and sick leave, confidentiality and IP, notice periods, and grounds for termination.
This free template gives you clear, editable terms you can adapt in minutes. Personalise the parties and scope, generate each copy automatically with Portant and Google Docs, and send it out for e-signing. Use the employment contract template to get started.
How to automate your contracts
Step 1
Open Sheet
Select the Google Sheet you want to use as the data source for your contracts. Portant connects directly to your spreadsheet to pull in the data it needs.
Step 2
Connect Template
Connect your Google Docs, Slides, or Sheets contract template. Portant will link it to your spreadsheet data source so it knows which fields to merge.
Step 3
Customize
Customize your contract with merge tags like {{Party Name}}, {{Terms}}, and {{Effective Date}}. Format it with your branding, colours, and layout.
Step 4
Create
Create contracts automatically when new rows are added to your sheet, or generate them manually in batches. Send via email or save to Google Drive.
How to automate your contracts with a template
How it works
Step 1
Step 1: Open a Google Sheet
Open a Google Sheet with your contract data. Include party names, terms, effective dates, and any other fields you need to merge into your contracts.
Step 2
Step 2: Connect your contract template
Open the Portant add-on and connect your Google Docs contract template. Portant scans for merge tags and maps them to your spreadsheet columns.
Step 3
Step 3: Customize your output
Set up your delivery method. Email contracts to signers, save as PDFs in Google Drive, or request eSignatures directly through Portant. Use merge tags in emails too.
Step 4
Step 4: Automate your contracts
Turn on auto-create to generate contracts for every new row. Process rows in batches or schedule the workflow to run at set times.
Benefits
Eliminate unnecessary manual work
Stop spending hours copying and pasting data from spreadsheets into documents. Portant automates the entire process, pulling data directly from your source and generating completed documents in seconds. Focus on the work that matters, not repetitive formatting tasks.
Make your documents more accurate
Manual document creation leads to errors, from wrong names to outdated figures. Portant maps data fields directly to your template, eliminating typos and ensuring every document is accurate and consistent. Your team sends fewer corrections and your clients get the right information every time.
Built into Google Workspace
Portant works natively with Google Docs, Sheets, Slides, and Gmail. There is no new interface to learn, no data to export, and no switching between tools. Your team stays in the apps they already use while Portant handles the document generation in the background.
What teams say about Portant
“Portant has been a game-changer for Clipboard! It's saved our sales team countless hours every week by generating order forms, proposals and contracts with info from HubSpot automatically filled in.”
“This product is a gamechanger for all of those painful manual document merges. Love what you and the team have built!”
“This software brilliantly takes over the tedious process of creating and sending invoices. This not only saves time but massively reduces errors of data entry.”
“Love this product. Have been using it for over a year and the integration to Google Workspace is awesome. Lots of credit for listening to your users!”
“Truly a gamechanger! Portant streamlines these tasks and allows me to focus on the things that require my attention and problem-solving!”
“Portant has been a game-changer for Clipboard! It's saved our sales team countless hours every week by generating order forms, proposals and contracts with info from HubSpot automatically filled in.”
“This product is a gamechanger for all of those painful manual document merges. Love what you and the team have built!”
“This software brilliantly takes over the tedious process of creating and sending invoices. This not only saves time but massively reduces errors of data entry.”
“Love this product. Have been using it for over a year and the integration to Google Workspace is awesome. Lots of credit for listening to your users!”
“Truly a gamechanger! Portant streamlines these tasks and allows me to focus on the things that require my attention and problem-solving!”
Frequently asked questions
An employment contract is a written agreement that sets the terms between an employer and an employee, including the role, pay, hours, leave, confidentiality, and notice periods. It protects both sides by recording exactly what was agreed when the job started.
A complete employment contract includes the job title and duties, start date and probation, salary and benefits, working hours, holiday and sick leave, confidentiality and intellectual property terms, notice periods, and the grounds and process for termination.
An offer letter proposes a job and its headline terms, while an employment contract is the binding agreement that governs the relationship in detail. Many employers send an offer letter first, then have the employee sign the full contract before they start.
It depends on your country. Some jurisdictions require employers to give written terms within a set time of the start date, while others allow verbal agreements. A written contract is best practice everywhere because it prevents disputes about what was agreed.
Use an employment contract for someone who works under your direction as part of your business. Use an independent contractor contract for a self-employed worker who controls how they deliver the work. Getting this right matters for tax and legal classification.
Yes, it is free to edit, and Portant can fill it from a spreadsheet, export it as a PDF or Word document, and send it for e-signature. It is a starting point rather than legal advice, so have an employment lawyer review it for your jurisdiction.
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