Contract template
Licensing Agreement Template
Create, customize, and e-sign a licensing agreement in minutes. Free template, automated with Google Docs.
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What is a licensing agreement?
A licensing agreement is a contract in which the owner of intellectual property, the licensor, grants another party, the licensee, the right to use that property in return for fees or royalties. The property can be a brand, a patent, software, music, artwork, or any other protected work.
Use a licensing agreement whenever you let someone else use your IP without selling it outright, or when you take on the right to use someone else's. The agreement keeps ownership with the licensor while spelling out exactly what the licensee may and may not do.
A clear licensing agreement defines the licensed property, whether the licence is exclusive or non-exclusive, the territory and term, the royalty or fee structure, quality control, and what happens on termination.
This free template gives you clear, editable terms you can adapt in minutes. Personalise the parties and scope, generate each copy automatically with Portant and Google Docs, and send it out for e-signing. Use the licensing agreement template to get started.
How to automate your contracts
Step 1
Open Sheet
Select the Google Sheet you want to use as the data source for your contracts. Portant connects directly to your spreadsheet to pull in the data it needs.
Step 2
Connect Template
Connect your Google Docs, Slides, or Sheets contract template. Portant will link it to your spreadsheet data source so it knows which fields to merge.
Step 3
Customize
Customize your contract with merge tags like {{Party Name}}, {{Terms}}, and {{Effective Date}}. Format it with your branding, colours, and layout.
Step 4
Create
Create contracts automatically when new rows are added to your sheet, or generate them manually in batches. Send via email or save to Google Drive.
How to automate your contracts with a template
How it works
Step 1
Step 1: Open a Google Sheet
Open a Google Sheet with your contract data. Include party names, terms, effective dates, and any other fields you need to merge into your contracts.
Step 2
Step 2: Connect your contract template
Open the Portant add-on and connect your Google Docs contract template. Portant scans for merge tags and maps them to your spreadsheet columns.
Step 3
Step 3: Customize your output
Set up your delivery method. Email contracts to signers, save as PDFs in Google Drive, or request eSignatures directly through Portant. Use merge tags in emails too.
Step 4
Step 4: Automate your contracts
Turn on auto-create to generate contracts for every new row. Process rows in batches or schedule the workflow to run at set times.
Benefits
Eliminate unnecessary manual work
Stop spending hours copying and pasting data from spreadsheets into documents. Portant automates the entire process, pulling data directly from your source and generating completed documents in seconds. Focus on the work that matters, not repetitive formatting tasks.
Make your documents more accurate
Manual document creation leads to errors, from wrong names to outdated figures. Portant maps data fields directly to your template, eliminating typos and ensuring every document is accurate and consistent. Your team sends fewer corrections and your clients get the right information every time.
Built into Google Workspace
Portant works natively with Google Docs, Sheets, Slides, and Gmail. There is no new interface to learn, no data to export, and no switching between tools. Your team stays in the apps they already use while Portant handles the document generation in the background.
What teams say about Portant
“Portant has been a game-changer for Clipboard! It's saved our sales team countless hours every week by generating order forms, proposals and contracts with info from HubSpot automatically filled in.”
“This product is a gamechanger for all of those painful manual document merges. Love what you and the team have built!”
“This software brilliantly takes over the tedious process of creating and sending invoices. This not only saves time but massively reduces errors of data entry.”
“Love this product. Have been using it for over a year and the integration to Google Workspace is awesome. Lots of credit for listening to your users!”
“Truly a gamechanger! Portant streamlines these tasks and allows me to focus on the things that require my attention and problem-solving!”
“Portant has been a game-changer for Clipboard! It's saved our sales team countless hours every week by generating order forms, proposals and contracts with info from HubSpot automatically filled in.”
“This product is a gamechanger for all of those painful manual document merges. Love what you and the team have built!”
“This software brilliantly takes over the tedious process of creating and sending invoices. This not only saves time but massively reduces errors of data entry.”
“Love this product. Have been using it for over a year and the integration to Google Workspace is awesome. Lots of credit for listening to your users!”
“Truly a gamechanger! Portant streamlines these tasks and allows me to focus on the things that require my attention and problem-solving!”
Frequently asked questions
A licensing agreement lets one party use another party's intellectual property, such as a brand, patent, or software, in exchange for payment. Ownership stays with the licensor while the licensee gets defined rights to use the property under agreed terms.
An exclusive licence gives the licensee sole rights, so the licensor cannot grant the same rights to anyone else, sometimes not even use them. A non-exclusive licence lets the licensor grant the same rights to multiple licensees. Exclusivity usually commands a higher fee.
Licensing payments are commonly a percentage royalty on sales, a flat fee, a per-unit fee, or a mix with a minimum guarantee. State the rate, how it is calculated, when it is paid, and any reporting the licensee must provide.
A licensing agreement should identify the licensed IP, the scope of permitted use, exclusivity, territory, term, royalties or fees, quality control, and termination. Defining the scope tightly is what protects the owner's rights.
A licence grants the right to use IP while ownership stays with you. An assignment transfers ownership outright. Use a licensing agreement when you want to keep your IP and earn from it, and an assignment when you intend to sell it.
Yes, it is free to edit and Portant can automate and e-sign it. For valuable IP it is a starting point rather than legal advice, so have a lawyer review the final terms.
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