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Copy our free bill of sale template in Google Docs. Fill in the seller, buyer, item and price, then print it, download it as a PDF, or automate it from a Google Sheet with Portant.
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A bill of sale is a short document that records the transfer of an item from a seller to a buyer. It lists who is selling, who is buying, what is being sold, the price, and the date, so both sides have proof the sale took place. Our free template works for vehicles, equipment, furniture and general goods. To use it, open the Google Doc, make your own copy, and fill in the details.
We understand the hassle of retyping the same details every time you sell something. With Portant you can keep your sale records in a Google Sheet and generate a finished bill of sale for each row in a couple of clicks, then auto-share it by email. Need both parties to sign? Add your signature with our free sign a PDF tool and download it in seconds.
Looking for something more specific? Browse our contract templates and invoice templates, or convert Google Forms to Docs.
01
Open the Google Doc and make your own copy
02
Add the seller, buyer, item description, price and date
03
Both parties sign, on paper or with our free eSign tool
04
Export as PDF, print it, or email a copy to the buyer
Step 1
Open our free bill of sale template in Google Docs and make your own copy. It is ready to print or fill in on screen, and you can download it as a PDF or Word file from the File menu whenever you need to.
Copy Google Doc*Free to copy, no sign up required
Step 2
Add the seller and buyer names, a description of the item, the sale price and the date. For vehicles, include the make, model, year, VIN and odometer reading. The template includes an as-is clause and signature lines for both parties.
Step 3
Selling in volume? Keep your sale records in a Google Sheet, connect it in Portant, and add tags to the template. Portant then generates a finished bill of sale for every row, so you can produce 10, 100 or 1000 at a time.
Step 4
Export the finished bill of sale as a PDF, print it, or email it straight to the buyer. Need a signature? Both parties can sign on paper or with Portant's free eSign tool, and a copy is stored in your Google Drive.
Generating a bill of sale from a template removes manual data entry from your life. Producing documents from a Google Sheet or Doc enables you to get back to the more important stuff.
Typos should be a thing of the past. With Portant, every bill of sale is sourced from your spreadsheet, so names, prices and dates stay consistent and correct.
Create documents with the tools you already use: Google Docs, Sheets, Slides and Forms. Generating a bill of sale from a Google Docs template will help turbo charge your workflows so you can hit all your goals.
Open our free bill of sale template, then add the seller and buyer details, a clear description of the item, the sale price and the date. Include an as-is clause if the item is sold without warranties, and have both parties sign. Save or print the finished document so each side keeps a copy.
A complete bill of sale lists the seller and buyer names and addresses, a description of the item being sold (for a vehicle, the make, model, year, VIN and odometer reading), the sale price and payment method, the date of sale, any as-is or warranty terms, and signatures from both parties.
Yes. Once both parties sign, a bill of sale is a legal record that ownership of the item has transferred from the seller to the buyer. Specific requirements vary by state and country, so check your local rules for items like vehicles or firearms.
In most cases no, a signed bill of sale is valid without a notary. Some states require notarization for vehicle sales or high-value items, so confirm the rules where the sale takes place before you finalize it.
A receipt is proof that payment was made. A bill of sale goes further: it records the transfer of ownership and describes the item and the terms of the sale. If you only need to confirm payment, use our free receipt generator instead.
A bill of sale is strong evidence that ownership was transferred, but it is not always the only document you need. For vehicles you also transfer the title and update the registration. Keep the signed bill of sale with your records as proof of the transaction.
Many states require or recommend a bill of sale for a private vehicle sale. Use one that records the make, model, year, VIN, odometer reading and an as-is clause so both buyer and seller are protected. Our template includes all of these fields.
Yes. Keep your sale records in a Google Sheet, connect it in Portant, and generate a finished bill of sale for every row in a couple of clicks. It is the same workflow people use to automate invoices from a spreadsheet.
Yes. The template is free to copy in Google Docs with no sign up, and you can download it as a PDF or Word file from the File menu. To automate it from a Google Sheet, Portant has a free plan you can start here.
Portant is a lot more than a bill of sale template. It is a fully fledged document automation platform for invoices, quotes, contracts and any document you generate from a Google Sheet, Form or HubSpot.
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