Proposal template

Excel Proposal Template

Copy our Excel Proposal Template, and automate your proposal process.

Excel Proposal Template — template in Portant

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Excel Proposal Template

You can create Excel proposal templates automatically from Google Sheets in a few easy steps. It is simple to use Portant as a free Google Sheets Excel proposal template which contains all kinds of different elements including your logo, unique proposal numbers, payment terms and contact information. After you've opened Portant Workflow, select your Google Sheet, then connect a Google Docs proposal template, customise your Excel proposal template with column tags, attach it to an email and finally click 'Start automation', and voila!, you’ve automated your Excel proposal process from Google Sheets!

We know how painful and monotonous it can be to copy and paste data into Excel proposal templates, double check all the information is correct, save it as a pdf and then send the Excel proposal to your customers. That’s why we’ve come to the rescue.
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With Portant, you can connect a Google Sheet to an Excel proposal template, click a few buttons and proposals will be magically generated and sent whenever you need to. You can also customise the email and who it's sent from (e.g accounts@portant.co). It's easy to place your Excel proposals on autopilot.

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How to automate your Excel proposals

Step 1

Open Sheet

Select the Google Sheet you want to use as the data source for your proposals. Portant connects directly to your spreadsheet to pull in the data it needs.

Step 2

Connect Template

Connect your Google Docs, Slides, or Sheets proposal template. Portant will link it to your spreadsheet data source so it knows which fields to merge.

Step 3

Customize

Customize your proposal with merge tags like {{Client Name}}, {{Project Scope}}, and {{Pricing}}. Format it with your branding, colours, and layout.

Step 4

Create

Create proposals automatically when new rows are added to your sheet, or generate them manually in batches. Send via email or save to Google Drive.

How to automate your Excel proposals with a template

Step 1

Step 1: Open a Google Sheet

Open a Google Sheet with your proposal data. Include client details, project scope, deliverables, timelines, and pricing. Create a new sheet if you need one.

Step 1: Open a Google Sheet

Step 2

Step 2: Connect your proposal template

Open the Portant add-on and connect your Google Docs or Slides proposal template. Portant scans for merge tags and maps them to your spreadsheet columns.

Step 2: Connect your proposal template

Step 3

Step 3: Customize your output

Set up your delivery method. Email proposals directly to clients, save as PDFs in Google Drive, or request eSignatures. Use merge tags in email subjects and bodies.

Step 3: Customize your output

Step 4

Step 4: Automate your proposals

Turn on auto-create to generate proposals for every new row. Process rows in batches or schedule the workflow to run at set times.

Step 4: Automate your proposals

Eliminate unnecessary manual work

Eliminate unnecessary manual work

Stop spending hours copying and pasting data from spreadsheets into documents. Portant automates the entire process, pulling data directly from your source and generating completed documents in seconds. Focus on the work that matters, not repetitive formatting tasks.

Make your documents more accurate

Make your documents more accurate

Manual document creation leads to errors, from wrong names to outdated figures. Portant maps data fields directly to your template, eliminating typos and ensuring every document is accurate and consistent. Your team sends fewer corrections and your clients get the right information every time.

Built into Google Workspace

Built into Google Workspace

Portant works natively with Google Docs, Sheets, Slides, and Gmail. There is no new interface to learn, no data to export, and no switching between tools. Your team stays in the apps they already use while Portant handles the document generation in the background.

What teams say about Portant

“Portant has been a game-changer for Clipboard! It's saved our sales team countless hours every week by generating order forms, proposals and contracts with info from HubSpot automatically filled in.”

SC

Sam Clarke

Co-Founder, Clipboard

“This product is a gamechanger for all of those painful manual document merges. Love what you and the team have built!”

MB

Matthew B

Founder & Leadership, Upflowy

“This software brilliantly takes over the tedious process of creating and sending invoices. This not only saves time but massively reduces errors of data entry.”

LG

Lukas G

E-commerce Business Owner

“Love this product. Have been using it for over a year and the integration to Google Workspace is awesome. Lots of credit for listening to your users!”

DI

Duncan I

Web, Google & WordPress

“Truly a gamechanger! Portant streamlines these tasks and allows me to focus on the things that require my attention and problem-solving!”

JH

Jordan H

Administrator, Mid-Market

“Portant has been a game-changer for Clipboard! It's saved our sales team countless hours every week by generating order forms, proposals and contracts with info from HubSpot automatically filled in.”

SC

Sam Clarke

Co-Founder, Clipboard

“This product is a gamechanger for all of those painful manual document merges. Love what you and the team have built!”

MB

Matthew B

Founder & Leadership, Upflowy

“This software brilliantly takes over the tedious process of creating and sending invoices. This not only saves time but massively reduces errors of data entry.”

LG

Lukas G

E-commerce Business Owner

“Love this product. Have been using it for over a year and the integration to Google Workspace is awesome. Lots of credit for listening to your users!”

DI

Duncan I

Web, Google & WordPress

“Truly a gamechanger! Portant streamlines these tasks and allows me to focus on the things that require my attention and problem-solving!”

JH

Jordan H

Administrator, Mid-Market

Frequently asked questions

Using an Excel proposal template streamlines the proposal creation process for various types of project proposals, ensuring that your project scope, project details, and project schedule are clearly outlined. Excel templates help you manage the project costs, which are critical for both business proposals and budget proposals. With project management tools like Excel, you can also secure funding for proposed projects while reducing errors in financial data, making it easier for stakeholders to review. In addition, you can customize the template to fit business objectives, proposal template needs, and specific project managers' requirements. This way, you'll ensure consistency and professionalism in every proposal.

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Yes, Excel templates for business proposals, project proposals, or budget proposals can easily be shared with others, either via company cloud platforms like Google Drive or OneDrive. This collaboration allows project managers and teams to work together on project proposals or business proposals. When sharing templates, you can even include company logo, project breakdowns, and business objectives. Excel also offers ways to protect the file and specific fields in the project proposal template to restrict editing, helping maintain data integrity in critical proposals.

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You can create a wide variety of proposals using Excel templates, including project proposals, business proposals, and budget proposals. These templates are perfect for large projects that require detailed project scope, project costs, and project schedule to be laid out. Whether you're working on business proposal templates or project proposal templates, Excel allows you to create well-organized and visually engaging proposals. The flexibility of the template also allows you to adapt it for specific project managers, stakeholders, or teams.

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Incorporating visual elements like charts and graphs into your Excel template is straightforward. When you're working on business proposals or project proposals, visual aids like graphs help convey critical project details like project costs, budget, or project scope. You can also use these visualizations to support financials in a business proposal template or to break down the phases of a project proposal. Excel's built-in tools allow for easy insertion of graphs, which makes your proposal template more engaging and accessible to stakeholders.

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To ensure the accuracy of financial data in your Excel proposal, use project management features such as Excel’s built-in formulas. For example, you can automate calculations for project costs in a project proposal template using SUM and IF functions. For more complex business proposals or project proposals, consider using Excel's VLOOKUP feature to pull financial data from other sheets. Using data validation can prevent input errors, especially for important business objectives or budget proposals. Additionally, regularly reviewing these functions helps ensure that the data in your proposal template reflects the actual costs and project scope.

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Absolutely. Excel templates, whether for project proposals, business proposals, or budget proposals, are excellent for collaboration. Project managers, teams, and stakeholders can access and edit project proposal templates stored on cloud platforms like Google Drive. This is especially useful for project proposals that require multiple contributors. Additionally, real-time collaboration ensures that resources and project costs are updated across the board, keeping the project scope clear for everyone involved. Excel’s version history feature helps track changes in the proposal template for large projects with different objectives.

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To protect your Excel proposal template from unauthorized changes, you can use Excel’s built-in features. If you're sharing project proposals or business proposals with others, you can lock specific fields related to project costs, objectives, and other critical project details. You can also protect entire worksheets, which is particularly useful when managing large business proposal templates. Additionally, you can assign different levels of access to teams or project managers, ensuring that only the right people can modify your proposal.

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Yes, automation can be a huge benefit when working with business proposal templates or project proposal templates. By automating certain project costs, Excel formulas such as SUM and VLOOKUP can save you time. You can also create project proposals with pre-filled resources or use macros to repeat tasks like formatting, entering project scope details, or adjusting project schedule dates. This is especially useful for project managers handling multiple business proposals or large project proposals. Automating processes ensures that your proposal template is consistent and accurate.

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