In 2025, invoicing software is essential for small businesses looking to streamline billing and get paid faster. With hundreds of options on the market, choosing the best invoicing software for small businesses can be overwhelming. This guide breaks down the top tools, pricing, features, and how to pick the best one for your needs.
Top 5 Invoicing Software Options for Small Businesses
1. Portant
Portant is your go-to for all things business document automation. It has a library of various templates suited for various business needs, and invoicing is one of the most popular solutions they offer that their users absolutely love.
The software is user-friendly, making it easy for even the least tech-savvy individuals to create professional invoices. Portant's invoice template runs on Google Sheets, making customizing your invoice a breeze.
Bonus points are that it lives on the cloud, offering convenient accessibility.
Portant offers a free trial , which is great for trying it out.
The 3 subscription options offer capabilities that will greatly improve your invoicing procedures, particularly the Teams plan.
It encompasses all invoicing functions, plus you can limit access so members of your team can only run your invoicing workflows and not make any edits. It also includes an E-signature portal, team folders, priority support, advanced security, and numerous other benefits.
If you seek more accounting features, Portant is not the best choice. Their primary emphasis is continually improving their automated invoicing process, which is what they excel at.
This one-stop solution allows users to create invoices using various templates, connect their email to the platform, and easily send invoices to clients.
With its user-friendly interface and the ability to streamline the invoicing process, Portant is one of the best options for small businesses in 2024.
If you think we are biased in listing ourselves as the top choice, then don’t take our word for it; sign up for a free trial and have a go at creating your first invoice. We promise you won’t look back!
2. FreshBooks
FreshBooks is one of the best-known invoicing and accounting platforms for small businesses. It offers unlimited invoices, proposals, and automatic expense tracking.
- Best for: Small businesses wanting full accounting capabilities
- Key Features: Time tracking, recurring invoices, payment reminders, late fees
- Free Plan: No
- Limitations: Can be overwhelming for businesses needing only invoicing
3. Xero
Xero is a cloud-based accounting software that includes invoicing features alongside inventory, payroll, and bank reconciliation.
- Best for: Businesses needing end-to-end financial management
- Key Features: Invoicing, financial reporting, bookkeeping, cash flow management
- Free Plan: No
- Limitations: Less flexible invoice customization; no bulk invoice creation
4. Zoho Invoice
Zoho Invoice is a user-friendly option with customizable invoice templates and expense tracking.
- Best for: Freelancers and service-based businesses
- Key Features: Time tracking, multi-rate billing, recurring invoices
- Free Plan: Yes, with limited features
- Limitations: Some invoice limitations; premium plans can be pricey
5. Invoice Ninja
Invoice Ninja offers solid invoicing tools for small teams and freelancers, including time tracking and a basic CRM.
- Best for: Freelancers and small agencies
- Key Features: White-label option, invoice tracking, time & expense tracking
- Free Plan: Yes (branded), paid white-label available
- Limitations: Limited design flexibility; some integrations missing
Pricing of the Best Invoicing Software for Small Business Options
How to Pick the Best Invoicing Software for Small Businesses
When choosing small business invoice software, consider:
- Ease of use: Can you or your team create and send invoices quickly?
- Customizability: Can you add your logo, adjust line items, and personalize the look?
- Automation: Does the tool support recurring billing, reminders, and batch processing?
- Integrations: Can you connect your CRM, payment gateway, or Google Workspace?
- Scalability: Will the pricing and features grow with your business?
Types of Small Business Invoicing Software
- Cloud-based invoicing software: Accessible from any device; ideal for remote teams (e.g., Portant, Xero)
- On-premise software: Offers greater control but requires installation
- Mobile invoicing apps: Great for on-the-go businesses and freelancers
Some solutions also offer built-in time tracking, expense reporting, and e-signatures.
Verdict: Best Small Business Invoicing Software
If you prioritize simplicity, speed, and customization, Portant is a top pick for small business invoice software. It automates the document creation process, connects directly with Google Sheets, and offers intuitive tools for sending branded invoices quickly.
FAQs
Q: Is there free billing software for small businesses?
A: Yes, there are many free invoicing software solutions for small businesses, including Portant, Zoho Invoice, and Invoice Ninja. These tools offer features like free invoice templates, cloud-based access, and support for sending invoices online. Portant stands out as a free Google Docs invoice software that integrates with Google Sheets for seamless invoice creation.
Q: What’s the best standalone invoice software for freelancers?
A: The best standalone invoicing software for freelancers includes Portant and Zoho Invoice. These tools are simple to use, support recurring billing, and allow freelancers to manage invoices without needing complex accounting systems. They also offer mobile invoicing apps and invoice customization.
Q: How does online invoicing help small businesses?
A: Online invoicing systems help small businesses by streamlining invoice creation, supporting recurring billing, and enabling real-time tracking of payments. With software like Portant and Invoice Ninja, businesses can send invoices from anywhere, automate reminders, and improve cash flow through faster payments and online payment options.
Q: What is the best invoice software for small business?
A: The best small business invoice software depends on your needs. Portant is ideal for Google users seeking simplicity and speed. FreshBooks and Xero provide more robust accounting and billing software features, while Zoho Invoice offers a great balance of invoicing tools and affordability. Keywords: best invoice software, small business billing, cloud-based invoice systems.
Q: Does Google offer invoice software?
A: Google doesn’t offer a dedicated invoicing program, but you can use free tools like Portant, which turns Google Sheets and Docs into a powerful invoicing platform. It supports invoice creation, email delivery, and integrations with Google Drive and Gmail.
Q: Can I create professional invoices without accounting software?
A: Yes. Software like Portant and Invoice Ninja allows small businesses to create professional, branded invoices without full accounting tools. These systems are great for service businesses, freelancers, and companies wanting fast and simple invoicing options.
Q: What’s the best free invoice app for small business?
A: Portant, Invoice Ninja, and Zoho Invoice are among the best free invoice apps. They offer essential features such as invoice customization, recurring invoicing, cloud-based access, and integrations with tools like Google Sheets and payment gateways.
Q: Is there invoicing software with recurring billing?
A: Yes. Many invoicing tools support recurring billing, including Portant, FreshBooks, and Zoho Invoice. These features help automate billing for subscription services or monthly contracts, reducing admin work and ensuring consistent cash flow.
Q: Which invoicing software is easiest to use?
A: Portant and Invoice Ninja are widely recognized as the easiest invoicing software for small businesses. Their interfaces are intuitive, and features like drag-and-drop templates, invoice automation, and integration with tools like Google Docs make them user-friendly.
Q: How can I track payments and overdue invoices?
A: Most small business invoicing software platforms include payment tracking, overdue invoice alerts, and financial reporting. Portant, for instance, supports automated reminders and integrates with Gmail to follow up on unpaid invoices.
Q: Can I customize my invoice design?
A: Absolutely. With tools like Portant and Zoho Invoice, you can use customizable invoice templates that let you add your logo, brand colors, and adjust line items to fit your business needs. This ensures a professional look for your invoices.
Q: What’s the best invoice software with Google integration?
A: Portant is the top-rated invoice software with Google integration. It connects with Google Sheets, Google Docs, and Gmail, enabling seamless invoice generation and delivery from your existing tools.
Q: Are there invoice systems that support bulk invoicing?
A: Yes, Portant allows users to create and send invoices in bulk, saving time when managing high-volume invoicing. This is particularly useful for subscription-based services or recurring client contracts.
Q: Which software is best for mobile invoicing?
A: Zoho Invoice and FreshBooks offer mobile invoicing apps that allow small business owners to send invoices, accept payments, and manage customers from their smartphones. These apps are great for freelancers and businesses that work on-site.
Q: What are the best free online invoice tools?
A: Some of the best free invoicing software for small business include Portant (which leverages Google Docs), Invoice Ninja, and Zoho Invoice. These platforms offer free invoice templates, cloud invoicing, expense tracking, and more.
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