How Innovative Language Saved 90% of Their Week by Automating Their Contracts

April 15, 2023

Innovative Languages

James Fyfe
CEO

Here's what we’re going to cover in this article:

How Gregory, an HR Manager, transformed his contract management process with Portant.

Managing contracts can be a time-consuming and tedious task, especially when dealing with various contractors and templates. This issue often leads to inefficiency, errors, and frustration. But don’t worry, we have a solution that can save you up to 90% of your time. Most people struggle in this area because they rely on outdated manual processes and fail to implement effective automation tools. Streamlined contract management is the key to efficiency.

Takeaways from this customer story:

  • How Portant simplified Gregory's contract management.
  • The significant time savings achieved.
  • The seamless integration with Google Sheets.
  • Automated updates and reminders for unsigned contracts.
  • Enhanced contractor experience with browser-based e-signatures.

Meet Gregory and His Challenge

Gregory, a Human Resource Manager for an international company based in Japan, navigates the complexities of the online education industry. His mission is to efficiently manage the hiring of various contractors, including teachers, video makers, and content creators. Gregory's primary goal is to streamline the contract management process while maintaining control and flexibility. His dedication to efficiency and organization makes him a relatable hero in this story.

Gregory's position required him to handle numerous contracts, each needing a unique touch. The challenge of managing around 20-25 templates, with heavy usage of 5-10, was daunting. His aim was to ensure that all contracts were issued, signed, and archived promptly, all while maintaining a personal touch in the process. Gregory's story resonates with anyone who has faced the complexities of contract management.

The Struggle with Manual Processes

Managing contracts manually was a significant hurdle for Gregory. He used Google Documents templates, which required manual editing and emailing for signatures. This semi-automated process was still time-consuming and prone to errors. Tracking the return and signing of contracts was a constant challenge, leading to inefficiencies and delays.

The manual process impacted not only Gregory's efficiency but also the contractors' experience. The back-and-forth emails and manual signatures were cumbersome and time-consuming. Gregory couldn't solve these issues alone, as the process was deeply ingrained in the company's operations. The need for a more streamlined and automated solution became evident, pushing Gregory to seek external help.

The Game-Changing Solution

Portant emerged as the game-changing solution for Gregory. By integrating with Google Sheets, Portant allowed Gregory to enter contract information and launch the process manually while providing automatic updates on the status of contracts. This integration ensured that Gregory's existing workflow was not disrupted, making the transition smooth and efficient.

Portant's ability to automate tracking and send reminders for unsigned contracts significantly reduced the manual workload. Contractors could now e-sign contracts directly in the browser, simplifying their experience. Gregory noted, "Portant was a real game-changer because in the past contractors had to manually process their contracts. Now, they just receive the contract in their mailbox, e-sign it in their browser, and it takes just a few seconds." The collaborative efforts and special adjustments made Portant the perfect fit for Gregory's needs.

The Results Speak for Themselves

The implementation of Portant led to remarkable improvements in Gregory's contract management process. The time required for managing contracts was reduced by 50-90%, a significant boost in efficiency. Automated updates and reminders ensured that contracts were signed promptly, eliminating delays and errors. Gregory experienced peace of mind knowing that his contract management system was streamlined and up-to-date.

Gregory highlighted the positive impact, stating, "We have saved up to 50 or 90% of the time that was needed before. That’s a significant improvement." The enhanced contractor experience and the seamless integration with Google Sheets further solidified Portant's value. Gregory's satisfaction with Portant's support and continuous improvements underscored the tool's effectiveness in transforming his workflow.

What You Can Learn

What we've learned is that automation can significantly improve contract management efficiency. Gregory's story demonstrates the transformative power of Portant in streamlining processes and enhancing productivity.

Actions Recap:

  • Automate contract tracking and reminders.
  • Simplify the signing process with browser-based e-signatures.
  • Integrate seamlessly with existing tools like Google Sheets.

One final takeaway: Embrace automation to save time and enhance efficiency in your contract management process.

FAQs

How does Portant integrate with Google Sheets?

Portant integrates seamlessly with Google Sheets, allowing you to enter contract information and launch the process manually while providing automatic updates on the status of contracts. This ensures that your existing workflow is not disrupted, making the transition smooth and efficient.

Can Portant handle multiple contract templates?

Yes, Portant can manage multiple contract templates efficiently. Gregory, an HR Manager, used around 20-25 templates, with heavy usage of 5-10, and found that Portant streamlined the process, ensuring all contracts were issued, signed, and archived promptly.

How does Portant simplify the e-signature process for contractors?

Portant simplifies the e-signature process by allowing contractors to sign contracts directly in their browser. This eliminates the need for back-and-forth emails and manual signatures, making the process quick and hassle-free.

What kind of time savings can I expect with Portant?

With Portant, you can expect to save between 50-90% of the time previously required for managing contracts. Gregory's experience showed a significant boost in efficiency, with automated updates and reminders ensuring prompt contract signing.

Is support available if I encounter issues with Portant?

Yes, Portant offers excellent support to help you with any issues you may encounter. Gregory highlighted his satisfaction with Portant's support and continuous improvements, underscoring the tool's effectiveness in transforming his workflow."

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Email Tracking
Multiple eSignatures
Google Sheets Auto-create
Shared Workflows
Custom eSignature Portal
Team Folders
Priority Support
Advanced Security
*Extra users $25/month

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Integrations

Features

Custom Usage & Users
Workflows
Templates
No Portant Branding on PDFs
Email from Aliases
Email Tracking
Multiple eSignatures
Google Sheets Auto-create
Shared Workflows
Custom eSignature Portal
Team Folders
Priority Support
Advanced Security

Pro

For professionals optimising their processes

$680
per year
Get Started

Integrations

Features

2000 Documents / 1 User
Workflows
Templates
No Portant Branding on PDFs
Email from Aliases
Email Tracking
Multiple eSignatures
Google Sheets Auto-create
Shared Workflows
Custom eSignature Portal
Team Folders
Priority Support
Advanced Security
Most Popular Badge

Team

For growing teams creating internal workflows

$1200
per year
Get Started

Integrations

Features

5000 Documents / 5 Users*
Workflows
Templates
No Portant Branding on PDFs
Email from Aliases
Email Tracking
Multiple eSignatures
Google Sheets Auto-create
Shared Workflows
Custom eSignature Portal
Team Folders
Priority Support
Advanced Security
*Extra users $25/month

Enterprise

For companies building high-volume workflows across their organization.

Custom
per year
Contact Sales

Integrations

Features

Custom Usage & Users
Workflows
Templates
No Portant Branding on PDFs
Email from Aliases
Email Tracking
Multiple eSignatures
Google Sheets Auto-create
Shared Workflows
Custom eSignature Portal
Team Folders
Priority Support
Advanced Security

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