Send emails from a different address or alias

Updated on:
December 8, 2022

By default Portant sends email from the email address you signed up with. However sometimes you need to edit the 'Sent From' email address to a shared inbox or a different alias. If you own another email address, you can send mail as that address. For example:

  • Yahoo, Outlook, or other non-Gmail address
  • Your work, school, or business domain or alias, like @yourschool.edu or youralias@gmail.com
  • Another Gmail address
Tip: You can send emails from up to 99 different email addresses.

In this article you’ll learn how to:

  1. Create a new alias or connect it to your account
  2. Change the From email address in Portant

Create a new alias or connect it to your account

The first step is to add an alias address to your gmail account. Google have put together a great article on how to add one here: https://support.google.com/mail/answer/22370?hl=en
Or you can follow the steps below:

  1. On your computer, open Gmail.
  2. In the top right, click Settings > See all settings.
  3. Click the Accounts and import or Accounts tab.
  4. In the "Send mail as" section, click Add another email address.
  5. Enter your name and the address you want to send from.
  6. Click Next Step > Send verification.
  7. For school or work accounts, enter the SMTP server (for example, smtp.gmail.com or smtp.yourschool.edu) and the username and password on that account.
  8. Click Add Account.

The next step is to confirm the email address in the account you added. Google Send an email to the alias you added and you need to confirm you own the account. To do this, just follow the steps below:

  1. Sign in to the account you added.
  2. Open the confirmation message you got from Gmail.
  3. Click the link.

Change the 'From address' in Portant

After you have added the new alias to your Gmail account the next step is to Open Portant.co and change the address emails are sent from. As mentioned before, by default this is set tot the email address you signed up with.

  1. On your computer, open Portant
  2. Open a Workflow, then open the email block
  3. Click the pencil icon next to the From Address
  4. Enter the email address you have added as an alias in the previous step
  5. Click the tick icon
Tip: Only the email address needs to be the same as the one added to your Gmail as an alias. You can enter different names in the 'Name' field.
Pro Tip: You can use source {{tags}} in the email alias, so your source data can define the email that your email is sent with. These emails will only be sent if they are valid addresses added to your Gmail.

If you want to change back to your default address at any time, just click the Pencil icon, then the delete icon, then the tick icon. This will reset your email tot he default value

Feedback and feature suggestions

We are really keen to improve Portant, so any feedback or suggestions you have for us would be greatly appreciated. Please feel free to send us an email at contact@portant.co or use our contact form here: https://www.portant.co/support

Thanks,

Blake and James

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