The review block can help to ensure that output documents are accurate, complete, and meet the specific needs of each situation. There are several reasons why having a review block, or human in the loop stage, in a Portant workflow can be beneficial:
While an automated workflow can help to streamline the document creation process, a human is sometimes necessary to do the final 10% of work.
In this guide we will cover:
The review block is intended to be used in workflows that need a human's oversight to review or edit a document before the finals steps of the workflow are completed. This could be to make sure all the information is correct or to add the finishing content or formatting to a document before it is sent.
You can add a review block by clicking the plus button after a Docuement template block here:
Then select the Review block from the modal:
Note: This is a feature only available to Pro users
The set-up is now complete. Any time your workflow runs, outputs will be held at this stage until someone logs in and approves the documents to move to the next stage of the workflow.
You can only add a Review Block after a document block. So if you click the plus icon and you can't see the Review block, please try adding a document block and clicking the plus button after it.
When a workflow has a review block, each time the workflows runs the documents will be held at Review block stage. You will be able to see this in the workflow view here:
And also in the output page by the review button next to the output:
When you click either of these buttons you will be take to the review section. This is where you can review, edit and approve all the documents currently held, which looks like this:
Then when you'd like to Approve and process the document(s) you press the 'Approved and Process' button. When you 'Approved and Process' the documents will move to the next stage of the workflow and complete the next steps.
When a workflow with a HubSpot Source has a review block, each time the workflows runs the documents will be held at Review block stage. You will be able to see this in the HubSpot here:
When the document is in the Review stage the status is "Draft". This status is also stored as a HubSpot Custom Property created by Portant.
To review the document click the link within the CRM card, which will open the document in Google Docs or Slides. Then when you have reviewed it and made any changes you can close the Google Doc/Slides window and click Actions > Approve like this:
When you click approve, the document will move to the next stage of the process and be captured as approved in the Portant Output page, the document status and the Activities section in the HubSpot deal page.
We created Portant in 2021 and the feedback we have received since then has been very helpful and greatly appreciated. If you have any feedback please feel free to send us an email at firstname.lastname@example.org or use our contact form here: https://www.portant.co/support
Blake and James
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